Sample Privacy Policy

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Privacy Policy

            Martens, Seay & Todd has adopted the following Privacy Policy in accordance with Section 35.581 of the Texas Business & Commerce Code:

            It is the policy of Martens, Seay & Todd to protect the confidential nature of all personal information obtained from clients. Except as disclosed in this agreement, we will not intentionally disclose personal information, including Social Security numbers, to third parties without authorization.

            Martens, Seay & Todd requires that you provide your Social Security number because it is necessary for us to use the number when preparing forms and communicating with the Internal Revenue Service and other taxing authorities. We will only use the Social Security number as means of identification with a taxing authority, or as otherwise allowed by you. 

            Martens, Seay & Todd will obtain your Social Security number by requesting its inclusion on the Engagement Letter.

            Martens, Seay & Todd protects Social Security numbers as it protects all of its clients’ confidential information. We use commercially reasonable safeguards on our computer system to prevent unauthorized access of confidential information, including Social Security numbers. Although security cannot be guaranteed, we maintain physical, electronic, and procedural safeguards that comply with professional standards.

            Only the attorneys and staff of Martens, Seay & Todd have access to the Social Security numbers in our records. All attorneys and staff will hold this information in confidence and will not release it to people outside firm, except as agreed by you or required by law.

            Martens, Seay & Todd will dispose of its business records that contain personal information by modifying the personal information to make it unreadable or undecipherable. We may make personal information unreadable by shredding, erasing, or other means. We may also dispose of personal information by contracting with a person engaged in the business of disposing of records that contain confidential information.